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Private Hire
Terms and Conditions

CATERING 

Private hire caterers must conform to NSW Gov’t food service regulations. 

 

Water 

Running water is not included in the venue hire. The runningwater option is subject to the limitations of the freshwater tank on site. 

 

Electricity 

Clients are not permitted to use the power points if Generator Power has not been selected. Doing so could overload the circuit and cause a loss of lighting and music. The Client Agrees that Extra power for food warmers, Urns and other cooking and power needs will require generator hire

 

Function Finish Time 

Evening Functions - 10pm 

Morning Functions - 12pm 

Midday Functions - 4pm 

The function finish time is the official end of the function. Guests, staff or organisers are no longer consuming food or beverages. Only those helping with cleanup

will remain at the venue. Guests and organisers will not remain in the Carpark at the conclusion of the function. 

 

Noise levels 

Loud Noises including any Music or speeches from the P.A and Cheering will be finished by 10:30. The Client is expected to maintain control of unreasonably loud or unnecessary noise levels in the interests of the residents on the property. 

Cleaning Finish Time 

For evening functions, the Cleaning Finish Time is 1 hour after the Function Finish Time (10:00). The Cleaning finish time is 11:00 unless alternative arrangements have been made. This is also the time power and Lights are turned off. It is not permissible for safety reasons to remain after this time. 

For Midday Functions, the Cleaning Finish Time is 1 hour after the Function Finish time 

Cleaning Bond 

A cleaning bond of $1000 will be refunded the following day after the post hire venue inspection. 

Condition of cleaning. The venue is expected to be left “as it was found”. Extra cleaning required will be taken out of the cleaning deposit 

Bar Hire 

If hiring the bar, qualified operators of the equipment are the only ones permitted in the bar area. Beverages can be served from easkies etc not from the bar if bar hire is not chosen 

Rubbish management and disposal 

The client is required to remove all rubbish from the venue on departure unless alternative arrangements have been organised. The Rubbish disposal charge covers the removal of Rubbish from the venue that has been placed in tied bags at the service entrance to the venue. Addition Items are not available on demand. 

Heaters 

Heaters will be operated only by those nominated prior to the function after safe instruction has occurred  

Goolabri reserves the right to cancel the function at any time if the above terms and conditions are being breached. 

CONFIRMATION & DEPOSIT 

Bookings are NOT confirmed until receipt of a signed copy of this document and a deposit of 10% of the quoted total function price. Deposits must be received within 14 days of the original booking. If confirmation is not received the management reserves the right to cancel the booking. 

 

TERMS OF PAYMENT 

A Non-refundable deposit is required within 14 days of booking. The deposit is to be paid with terms and conditions signed and returned before your booking is guaranteed. Tentative bookings without a deposit paid and terms and conditions signed will only be held for a period of 14 days. Goolabri reserves the right to release any tentative bookings after the 14 days. 12 months prior to your function date, 25% of your estimated function cost is required to be paid. 6 months prior to your function date, 50% of your estimated function cost is required to be paid. 3 months prior to your function date, 75% of your estimated function cost is required to be paid. 14 days prior to your function date, 100% of your function cost is required to be paid. 

The Beverage Tab must be paid either at the end of the function or the morning after the function. 

All payments made 48 hours after, or later, than the completion of the event will be charged an additional late fee of 5% of the total invoiced price. Please note that a 15% surcharge will apply for any function held on a Sunday or Public Holiday. 

 

PAYMENT METHODS 

We accept cash, EFT, Visa or Mastercard and cheques - made payable to Goolabri. Please use event number as shown on the invoice as the description or remittance number when making your payment. 

 

CANCELLATIONS 

Full refund of a deposit will be made within 14 days of the deposit payment date and notice is given in writing 

All cancellations are required in writing. 

All deposits / payments are non-refundable. 

Notice within 12 months of your function date, 25% of the function cost will be charged. Notice within 6 months of your function date, 50% of the function cost will be charged. Notice within 3 months of your function date, 75% of the function cost will be charged. Notice within 1 month of your function date, 100% of the function cost will be charged. If the function is not able to go ahead due to weather conditions or events deemed outside of the venue organisers control, venue management will endeavour to reschedule the event and will not take responsibility for costs incurred by the client as a result of the Cancellation 

 

Wedgetail Cancellations 

The wedgetail Pavilion is considered an outdoor venue. Goolabri will not take responsibility for levels of comfort experienced as a result of poor weather. In the event of poor weather Goolabri may utilise an alternative indoor venue (subject to appropriate size and availability). 

 

Date Changes 

Confirmed events relate to the venue on site and the specific date. Alternative dates are considered as separate events. Payments made for event dates cannot be transferred to other dates. 

 

ADVICE OF FINAL NUMBERS 

A guaranteed number of guests must be advised no later than 48 hours prior to the function and will confirm the minimum number to be invoiced. A reduction in numbers within 48 hours of the commencement of a function will not reduce the total amount to be invoiced. 

 

INSURANCE & DAMAGE 

Goolabri cannot take responsibility for the damage or loss of items before, during or after a function, and suggests that guests arrange their own insurance cover. The function client will be liable for any damages to Goolabri property which occur as a result of the clients actions or actions of the clients guests. Additional cleaning charges may apply where required cleaning is above reasonable levels. 

Outdoor/Semi Outdoor Function Areas 

Goolabri will not take responsibility for comfort or enjoyment levels affected by weather conditions in outdoor or semi-outdoor function areas. 

 

Covid 19 Effects 

Should Covid 19 restrictions be in place: 

The organisers are required to submit a NSW Covid Safe plan and operate accordingly on the day. 

If travel to the venue or fundamental operations of the Function such as large guest number reductions are limited, Goolabri is prepared to work with the client to modify arrangements or move the event to a future date without losing the deposit. 

I have read the above terms and conditions and agree to the terms as stated 

 

 

Name:….................................................... Quote Date:…...................

 

 

 

 

Signed ….................................................... 

Download Terms and Conditions PDF